To enquire or make a booking
but please read these notes as well…
We are using the ‘Hallmaster’ booking system. This system allows enquirers to see the booking diary to see what sessions are available and then make a booking request. This should then be confirmed by the Booking Manager. Confirmation and invoicing will be made electronically.
I think that a few of us who have used the new system are beginning to get used to the way it works. Some Hirers possibly use the system for other venues so it won’t be a problem.
I will keep adding points which may help as new enquirers trying to book:
1 MULTIPLE or REPEAT or RECURRING bookings
If you need to make multiple i.e. recurring bookings and you know what they are:
I cannot advise too strongly – make the first in the series and then use the system to add those you require.
or, to put it another way
I am telling you (sorry !) – make the first in the series and then add those you require.
Avoid making separate bookings for each session
You will give yourself more work and you will receive a separate confirmation message for each one – and so will I because the system sends a copy to me! E.G. if you have a weekly session you will receive 52 confirmations for a year. You can add and remove once you have entered your series of bookings if necessary. Also I have to confirm each booking separately.
Of course you are still free to make other bookings.
2 Explanation of the ‘Names’
- Booking Name: this best seen as ‘The Event Name’
- Customer Name: the name of the Person and contact responsible for the booking
- Group Name: the Group doing or holding or organising something
3 Remember to click SAVE
Some of the forms require you to click SAVE at the bottom.
4 Three hour MINIMUM CHARGE
Please remember to add not less than 3 hours to your event start time to ensure the correct minimum charge for 3 hours.
5 ‘This and next calendar year only’
Bookings made by Customers beyond 31st December of the next calendar year will be deleted.
The system does not yet include provision for customers to cancel a booking. The Booking Manager has to do this manually, then let customer know by email message that it has been done.
For Regular Hirers
We assume that a pattern of bookings will build up again as in the past but initially this process will need to be managed as we all learn to operate the system.
Click on the
to enter your preferred sessions. These will then be confirmed .
For Casual Hirers
Please take the opportunity and click on the link to enter your preferred session. This should then be confirmed shortly after.
As previously our policy is to prioritise the hiring requirements of Regular Hirers and then fit Casual Hirers sessions around this pattern. However when we receive a casual request we sometimes ask a Regular Hirer to forego a session. We keep these occurrences to a minimum and discuss options and try to give as much notice as possible to Regulars.
In case of difficulty for Bookings and Invoices preferably email firstname.lastname@example.org or phone 07510 644160.
Please leave a message and we will contact you as soon as possible.
Regular Hires into the future
Normally we are pleased to take bookings for regular hirings for the current and forthcoming calendar years only.